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Managing Time Approvals

How to Approve or Reject Time Entries​

In 5day.io, when time approval is enabled for a project, admins, project managers, or users with the appropriate permissions can approve or reject time entries submitted by members.

You can manage time approvals in two ways:

Option 1: From the Project’s Time Approval Tab​

  1. Go to the project for which you want to review time entries.
  2. Click on the Timesheet tab in the top menu.
  3. Inside Timesheet, switch to the Time Approval tab.
  4. Use the Show for dropdown to filter by a specific team member or select All Members to view everyone’s entries.
  5. Choose the relevant week range using the date navigation.
  6. You will now see:
    1. A list of members
    2. Each member’s tasks
    3. Logged time
  7. For each time entry row, you’ll see two icons:
    1. ✅ Tick to approve
    2. ❌ Cross to reject
  8. To approve all time entries for all member, use the Approve All button

Option 2: From My Timesheet → Time Approval​

  1. Click on My Timesheet from the navigation bar.
  2. Switch to the Time Approval tab.
  3. Use the Show for filter to view:
    1. A specific team member’s time entries
    2. Or All Members, if you want to review everyone’s time entry logs
  4. Select the desired week range using the date navigator.
  5. You’ll now see:
    1. Each project
    2. Corresponding Members & tasks
    3. Time logged by date under each team member
  6. As with the project-level view, each entry row will have:
    1. ✅ A tick icon to approve
    2. ❌ A cross icon to reject
  7. To approve all time entries for all member, use the Approve All button

Option 3: From Task Details → Total Time Logged​

  1. Go to the specific task in a project.
  2. Scroll to the bottom bar and click Total Time Logged.
  3. In the time log popup:
    1. You’ll see a list of entries with date, status, logged time, and an editable Approved field.
  4. To approve or reject:
    1. Enter the desired approved time (if you want to adjust)
    2. Click ✅ to approve
    3. Click ❌ to reject
  5. This is especially useful for reviewing or modifying individual entries quickly.

🔔 Notes​

  • Approved time entries are marked with an “Approved” status.
  • Rejected time entries are returned to the member for correction or re-submission.
  • Admins and project managers can also edit logged time before approving, if needed.